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POP Setup Instructions for Outlook

Generic E-mail Setup for Outlook 2003

Settings for Outlook 2003 POP3 are relatively similar to other versions of Outlook, making the following setup instructions mostly universal.Outlook typically stores downloaded e-mails in a message store named outlook.pst, which can be easily be backed up as part of a disaster recovery plan.

1. After starting OL03, access e-mail account settings by clicking Tools > E-mail Accounts…
2. If setting OL03 up for the first time, go to step #3, if manipulating an existing account, go to step #8
3. Select (or ensure it is selected) “Add a new account”, click NEXT
4. Select “POP3” , Click NEXT
5. Fill in the appropriate fields as indicated:
   Your Name: Fill in the name that will be displayed in the From field of an outgoing message.
   E-Mail Address: type in the name of the e-mail address that other people use to send you a message.
   Incoming mail server: Type in the name of the server which will be mail.YOURDOMAIN.com (or .org), i.e., mail.thekarchergroup.com.
   Outgoing mail server: same as above.
   User name: Type in the user name provided by the excellent support staff of TKG.
   Password: Type in the password supplied by TKG.
   Log on using Secure Password Authentication (SPA): should not be checked
6. For some final checks on mail setup, click on the “More Settings …” button.Ensure the following changes have been set:
   General Tab: Reply E-Mail – Type in the e-mail address that you want to be used for recipients replying to your e-mail.
   Outgoing Server Tab -Ensure that “My outgoing server (SMTP) requires authentication” is checked.
   Advanced Tab: Outgoing server (SMTP) – Port address will change to 587 for AT&T / SBC DSL lines.
7. Confirm (click OK, NEXT, or close) to close all open windows, you mail setup is complete. END
8. Select (or ensure it is selected)“View or change existing e-mail accounts”, click NEXT
9. Select the applicable mail account name, typically the account identified by (default) in the “Type” column.
10. Click “Change…”, and manipulate the POP3 settings according to the following settings:
    Your Name: Fill in the name that will be displayed in the From field of an outgoing message.
    E-Mail Address: type in the name of the e-mail address that other people use to send you a message.
    Incoming mail server: Type in the name of the server which will be mail.YOURDOMAIN.com (or .org), i.e., mail.thekarchergroup.com.
    Outgoing mail server: same as above.
    User name: Type in the user name provided by the excellent support staff of TKG.
    Password: Type in the password supplied by TKG.
    Log on using Secure Password Authentication (SPA): should not be checked

Confirm (click OK,NEXT, or close) to close all open windows, you mail setup is complete. END.